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District » School's Notice of Directory Information

School's Notice of Directory Information

CONTACT AND DIRECTORY INFORMATION

 

Parents should inform the campus registrar of any change of address or telephone numbers in order to keep their student’s contact information current. If a family moves or changes their home, work or emergency contact telephone numbers, parents should notify the campus registrar in writing. It is important that student information be kept current at all times, in case of any illness or emergency.


As used in this section, an “eligible student” means a student who has reached 18 years of age or is attending an institution of postsecondary education.


Definition and Publication of Directory Information

Advantage Academy has identified the following information to be directory information:


  • Student's name
  • Address
  • Telephone listing
  • Electronic mail address
  • Photograph
  • Date and place of birth
  • Major field of study
  • Dates of attendance
  • Grade level
  • Participation in officially recognized activities and sports
  • Degrees, honors, and awards received
  • The most recent educational agency or institution attended
  • Expected date of graduation
  • Student ID number, user ID, or other unique personal identifier used to communicate in electronic systems but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user’s identity, such as a PIN, password, or other factor known or possessed only by the authorized user
  • A student ID number or other unique personal identifier that is displayed on a student ID badge, but only if the identifier cannot be used to gain access to education records except when used in conjunction with one or more factors that authenticate the user's identity, such as a PIN, password, or other factor known or possessed only by the authorized user.  

Release of some Directory Information without Consent

Advantage Academy may release personally identifiable information without parental or eligible student consent (non-consensual disclosure) when authorized to do so by law, including but not necessarily limited to the following:

  • to authorized representatives of the Comptroller General of the United States, the Attorney General of the United States, the U.S. Secretary of Education, and State and local educational authorities for audit or evaluation of Federal or State supported education programs, or for the enforcement of or compliance with Federal legal requirements that relate to those programs;
  • in connection with financial aid for which the student has applied or received;
  • to state and local authorities pursuant to a state statute concerning the juvenile justice system and the system's ability to effectively serve the student whose records are being disclosed;
  • to organizations conducting studies for or on behalf of the school making the disclosure for the purposes of administering predictive tests, administering student aid programs, or improving instruction;
  • to comply with a judicial order or a lawfully issued subpoena; and
  • in connection with a health or safety emergency.

Additionally, Advantage Academy may disclose educational records without written consent of a parent or eligible student to


(A) school officials, including teachers, within the agency or institution whom the agency or institution has determined to have legitimate educational interests.


(B) A contractor, consultant, volunteer, or other party to whom an agency or institution has outsourced institutional services or functions may be considered a school official under this paragraph provided that the outside party -


(1) Performs an institutional service or function for which the agency or institution would otherwise use employees;


(2) Is under the direct control of the agency or institution with respect to the use and maintenance of education records; and


(3) Is subject to the these requirements:


(1) on the condition that the party to whom the information is disclosed will not disclose the information to any other party without the prior consent of the parent or eligible student.


(2) the information will only be used for the purposes for which the disclosure was made.


Unless a parent or eligible student advises Advantage Academy otherwise in writing, the district will disclose the following directory information:


  • A playbill, program or other document showing your student’s role in a student activity, (such as a drama production, band concert, athletic participation, etc.);
  • The annual yearbook with student’s name and picture and student activities/organizations;
  • Honor roll or other recognition lists, including student’s name and grade;
  • Graduation programs with name and any honors received; and
  • Sports activity sheets, such as for wrestling, showing weight and height of team members.

Unless a parent or eligible student advises Advantage Academy otherwise in writing, the district will disclose directory information to outside organizations such as companies that manufacture class rings or publish yearbooks, and the district will provide military recruiters, upon request, with names, addresses, and telephone listings.


Education Records may (or may not be) disclosed to other education agencies or institutions

Advantage Academy may forward education records to other agencies or institutions that have requested the records and in which the student seeks or intends to enroll or is already enrolled so long as the disclosure is for purposes related to the student's enrollment or transfer.  However, Advantage Academy may decline to do so and may require that the parents obtain the documentation and provide it to the other agency or institution.


Right to Inspect, Review, Request Amendment to Educational Records

Parents are entitled to: access their child’s records, including attendance records, test scores, grades, disciplinary records, health records, student evaluations and reports of behavioral patterns; review teaching materials, including textbooks and aids; and review each test the child takes after it is administered to the child’s class.  Advantage Academy will provide a parent or eligible student with an opportunity to inspect and review his or her child's education records within 45 days following its receipt of a request at no charge. However, the district may charge a fee for a copy of an education record which is made for the parent or eligible student.


Advantage Academy parents of minor students have the right to request that inaccurate or misleading information in his or her child's education records be amended. While the district is not required to amend education records in accordance with a parent's request, the district will consider the request. If the district decides not to amend a record in accordance with a parent's request, the district will inform the parent of his or her right to a hearing on the matter. If, as a result of the hearing, the district still decides not to amend the record, the parent has the right to insert a statement in the record setting forth his or her views. That statement must remain with the contested part of the student's record for as long as the record is maintained. However, this procedure may NOT be used to challenge a grade, an opinion, or a substantive decision made by the district about a student


Advantage Academy may withhold a minor child’s counseling records from a parent only if the records are kept in the sole possession of the counselor, are used only as the counselor’s personal memory aid, and are not accessible or revealed to any other person except a temporary substitute for the counselor. Additionally, a licensed mental health practitioner, including a licensed professional counselor, may withhold a minor child’s records only if the practitioner determines that the release of such records “would be harmful to the patient’s physical, mental, or emotional health.”